Christmas in the City

Chelmsford For You is responsible for the personal information used to run the 2026 Community Awards. Contact info@chelmsfordforyou.co.uk with questions or requests about your information.

What we collect and why

We collect your name and email address, an optional phone number, the nominee’s name, their award category and your reason for nominating them. We use this information to consider nominations, run the awards and contact people about their nomination. We also record when an entry is received and a nomination reference. If someone nominates you, the information about you comes from that person.

Our lawful basis is our legitimate interest in organising the Community Awards and recognising contributions to the Chelmsford community. We ask only for information relevant to the nomination. Please do not include private or sensitive information, such as health details, or a young person’s contact details.

Who can access entries

Entries are held in a private Google spreadsheet managed by our website administrator, using their Google account on CFY’s behalf. Access is restricted to people CFY authorises to administer the awards. Google provides the storage service and processes information under its applicable terms, which may involve processing outside the UK. Read Google’s privacy information (opens in a new tab)

Your nomination will not add you to a marketing mailing list. Before publishing a shortlisted or winning nominee’s name or story, we will seek their agreement and, where appropriate for a nominee under 18, their parent or guardian’s agreement.

How long we keep entries

We will delete the nomination records and contact details by 31 January 2027, once the awards and follow-up are complete. Approved public announcements may remain online.

Your choices and rights

You can contact us to ask for a copy of your information, to correct it, or to request deletion or restriction. You can also object to our use of your information. These rights apply according to the relevant data protection rules. You can complain to the Information Commissioner’s Office: Contact the ICO (opens in a new tab).

Last updated: 21 October 2026